Sometimes when you submit your CV for a job interview or submit any kind of details to a company or any type of website you see a confirmation email has reached your inbox of your mail account. For example if you are opening a twitter account then a confirmation email automatically arrives in your inbox for verification of your data. Now you may notice that if you are getting a confirmation email at the midnight then it is not possible that the email you received has been typed by a human. Hence it is indeed a system generated response.
In gmail you can send only confirmation emails but when comes the case
of google forums there is a technique by which you can send acknowledgements or
a message of regards.
There are different types of
confirmation email present according to their functions. If you are owing a
company by which you sell products online then the types of confirmation Emails
present are as follows:-
1. Email
for the Confirmation of order
2. Email
for Downloading the confirmation
3. Email for showing shipping status or details.
4. Email
for refunding your money
5. Email
for Cancelled order
Confirmation of order – this
type of email is generated when after seeing the products on an online store
the customer orders for the product to buy.
Email for downloading the
confirmation:- this type of
confirmation goes to the customer who have recently purchased some items which
have to be downloaded like movie tickets. In this confirmation email the link
of the item to be downloaded is given directly
so that the customer can go through the link and download it.
Email for showing the shipping
data:- this type of email is
generated automatically when a customer selects the option shipped in the main
website.
Email for refunding the money::- This type of email is generated when the money
has been deducted from the customers bank account but due to some staggering
problems on net the customer order has
not been made. So this email is send to the customers inbox mentioning that his/her money will be
refunded to their bank accounts within 7 working days.
canceled Email:-
STEPS TO SEND AN AUTOMATED CONFIRMATION EMAIL:::
These
are the following steps below by which an user can send automated confirmation
email to a person who has submitted his details :::---
1. First of
all you need to go to your google drive and make a new Google form. In the form you have just created you are having the
scope of adding any kind of numbers to
it but there should be at least one field which will have the type named “email address” because in this field the user will be
entering his/her email address.
2. Keeping
in the mind that the responses you have been receiving are being saved in a
different spreadsheet you need to open it and then close the option present
under the tools menu named “script
editor”.
3. Then you need to copy and paste the script I
have shown below in the script editor.
4. Now press on the bulky icon in order that your
script is being saved.
5. In order
to authorize the script so that emails will be send automatically from your
side to the receiver you need select and press on the option “RUN” present inside the Script Editor.
The HTML code is shown below::::----
/* send a confirmation Email with google
Forums */
function initialize()
{
var triggers = ScriptApp.getScriptTriggers();
for
(var i in triggers)
{
ScriptApp.deleteTrigger(triggers[i]);
}
ScriptApp.newTrigger(“SendConfirmationMail”)
.forSpreadsheet(SpreadsheetApp.getActiveSpreadsheet())
.onFormSubmit()
.create();
}
function SendConfirmationMail(e)
{
try {
var ss, cc, sendername, subject, columns;
var message, value,
textbody, sender;
// This is your email Address and you will be in CC
cc= Session.getActiveUser().getEmail();
// this will show up as
the senders name//
Sendername= “your name
goes here”;
// optional but change the following variable
// to have a custom
subject for google docs mails
subject = “Google Form
Successfully Submitted”;
// This is the body of
the auto reply
message = “We have
received your details.<br>Thanks!<br><br>”;
ss =
SpreadsheetApp.getActiveSheet();
columns = ss.getRange(1, 1, 1,
ss.getLastColumn()).getValues()[0];
// This is the submitter’s
Email Address
Sender =
e.namedValues[“Email Address”].toString();
//Only include form
values that are not blank
for ( var keys in
columns) {
var key = columns[keys]
if (e.namedValues[key]) {
message += key
+ ‘ :: ‘+ e.namedvalues[key] + “ <br> />”;
}
}
textbody =
message.replace(“<br>”, “\n”);
GmailApp.sendEmail(sender,
subject, textbody, {cc: cc, name:: sendername, htmlbody: message});
}
catch (e) {
Logger.log(e.toString());
}
}
This is how you can send automated Email to any number of people
without any physical effort. The only thing you have to do is to write this
code and modify it according to your needs. As far of my knowledge this code
should work for sending automated Email.
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